Monday, December 17, 2012
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President Terry McKeown called the regular meeting of the Board of Education in Bloomingdale Elementary School District 13 to order on Monday, December 17, 2012 in the district office at 7:01 p.m.

Roll Call
Present: Mrs. Diane Birkley, Mrs. Fina Klco, Mrs. Susan Lancaster, Mr. Cary Moreth, Ms. Tamara Peterson, Mrs. Linda Wojcicki, Mr. Terry McKeown

Absent: None

Others Present: Dr. Jon Bartelt, Adam Parisi, Heidi Weeks, Mark Dwyer, Patricia Meyer, Ryan Anderson, Amy Fonk, Fenil Patel, Kathy Ogden

Moment of Silence
Mr. McKeown called for a “Moment of Silence” in memory of the families touched by the tragedy in Newtown, Connecticut.

Hearing on Tentative Tax Levy
A motion was made by Ms. Peterson and seconded by Mrs. Klco to open the public hearing to receive citizen comments regarding the proposed 2012 tax levy. Voice Vote: all ayes

As no one from the audience wished to speak, a motion was made by Ms. Peterson and seconded by Mrs. Wojcicki to close the tax levy hearing. Voice Vote: all ayes

Consent Agenda
A motion was made by Ms. Peterson and seconded by Mrs. Klco to approve all items in the Consent Agenda which included the Minutes from the Regular and Closed Session meetings held 11-26-12; the Approval of Bills in the Education Fund for $80,052.27, the Operations and Maintenance Fund for $54,705.81, the Transportation Fund for $70,647.78, Payroll in the amount of $395,086.29 as shown in F.D. 12/17/12-1; the Fund Balance Report as shown in F.D. 12/17/12-2; the Balance Sheet as shown in F.D. 12/17/12-3; the Revenue Report as shown in F.D. 12/17/12-4; the Expenditure Report as shown in F.D. 12/17/12-5; the Activity Report as shown in F.D. 12/17/12-6; a Medical Leave for Miriam Becker effective 11-26-12 thru 12-6-12, and an Addendum to Extra Duty.

Roll Call Vote

Ayes: Peterson, Klco, Birkley, Lancaster, Moreth, Wojcicki, McKeown
Nays: None
Motion Carried: 7 – 0

Superintendent’s Report
Dr. Bartelt provided an update to the search for a middle school and elementary school principal for the 2013-14 school year. Fifty-five completed applications were received, with fourteen being chosen for the first round of interviews. Dr. Bartelt has scheduled these during the holiday break. He shared his thoughts as to the possible cause for a lower than normal submission of applications. He indicated that this could be due, in part, to the rigorous new evaluation training required for administrators. Dr. Bartelt will select six of the highest quality candidates for final interviews.

In light of the tragedy that occurred last week in an elementary school in Connecticut, Board Members held a discussion on the District’s preparedness for catastrophic events. Dr. Bartelt assured them that the Administration observes security measures already in place, being mindful of the safety of all children. The District will continue to work with the Bloomingdale Police Department with regards to facilitating an appropriate preparedness plan. Mr. McKeown thanked Dr. Bartelt for his proactive response in dealing with the recent tragedy.

Board Reports and Requests

Board "Salutes"
Congratulations to Westfield Middle School and Erickson Elementary for receiving the Academic Excellence Award and being placed on the Illinois State Board of Education’s 2012 Honor Roll.

Freedom of Information Act Request
Dr. Bartelt reported that a FOIA request had been received from Jake Griffin of the Daily Herald. Mr. Griffin requested copies of all invoices, receipts, and related expenses incurred during the Triple I Conference. Compliance to his request was made in a timely manner.

Closed Session Minutes Review & Audio Tapes Destruction (F.D. 1/28/13-7)
A motion was made by Mrs. Wojcicki and seconded by Mr. Moreth to approve the continued unavailability of closed session minutes and the destruction of closed session audio tapes for the period of March 14, 2011 – June 27, 2011.

Roll Call Vote

Ayes: Wojcicki, Moreth, Birkley, Klco, Lancaster, McKeown
Nays: None
Motion Carried: 6 – 0

Registration Fees for 2013-2014 (F.D. 1/28/13-8)
A motion was made by Mrs. Klco and seconded by Mrs. Wojcicki to approve the school fees for the 2013-2014 school year as shown in F.D. 1/28/13-8.

Roll Call Vote

Ayes: Klco, Wojcicki, Birkley, Lancaster, Moreth, McKeown
Nays: None
Motion Carried: 6 – 0

Finance Director Adam Parisi explained the rationale behind the slight increase in registration fees for next school year. This is due, in part, to the decrease in State funding and an increase in supplemental materials. Student registration fees have remained unchanged for the last three years.

Resolution Supporting Governmental Self-Insurance Pooling R#7 (F.D. 1/28/13-9)
A motion was made by Mr. Moreth and seconded by Mrs. Wojcicki to approve the Resolution Supporting Governmental Self-Insurance Pooling as shown in F.D. 1/28/13-9.

Roll Call Vote

Ayes: Moreth, Wojcicki, Birkley, Klco, Lancaster, McKeown
Nays: None
Motion Carried: 6 – 0

Performance Contracting
Mike Steffens from Energy Systems Group and Buildings and Grounds Director Greg Leyden presented rationale for engaging in a performance contracting process. Performance contracting is “an alternative procurement method for school infrastructure renovation.” The District saw benefits of this process previously through energy reduction and price savings. Mr. Leyden was given the “go-ahead” by the Board to seek Request for Proposals (RFP) from companies to provide energy management and energy-related capital improvement services.

2013-2014 School Calendar
The Board reviewed a draft of the proposed 2013-2014 school calendar. The calendar will be redrafted to include April 18, 2014 as a non-attendance day.

Residency Update
Finance Director Adam Parisi reported on the results of a residency investigation performed by National Investigations. One hundred twenty families were investigated, and it was determined that sixteen families were confirmed not living within district boundaries. This results in a projected revenue loss of $256,699 to the District. Sixteen additional families are still under investigation for non-residency.

Mr. Parisi is looking into revising residency procedures and changes to the current registration form.

Topic(s) for Future Agendas
Mrs. Lancaster requested discussions be held regarding the District’s security procedures. Dr. Bartelt will provide updated information to the Board in an upcoming confidential Thursday Letter memo regarding measures being considered.

Mrs. Wojcicki suggested a future discussion item on "Code of Conduct" for parents.

Amendment to the Agenda
A motion was made by Mrs. Wojcicki and seconded by Mr. Moreth to amend the agenda to reflect the removal of action item: Approval of Financial Settlement with Employee #1112082523-1. Voice Vote: all ayes

For Information
Informational items included:

Closed Session
A motion was made by Mrs. Lancaster and seconded by Mrs. Klco to enter into closed session after a five-minute recess at 9:08 p.m. for the purpose of litigation, when an action against, affecting or on behalf of the particular body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meetings. 5 ILCS 120/2(c)(11); and collective negotiating matters between the District and its employees or their representative, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2).

Roll Call Vote

Ayes: Lancaster, Klco, Birkley, Moreth, Wojcicki, McKeown
Nays: None
Motion Carried: 6 – 0

The Board returned to regular session at 10:41 p.m.

A motion was made by Mr. Moreth and seconded by Mrs. Klco to adjourn the meeting at 10:42 p.m. Voice Vote: all ayes

Terry McKeown, President
Linda Wojcicki, Secretary