REGULAR SCHOOL BOARD MEETING MINUTES
Monday, November 24, 2008
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President Tamara Peterson called the regular meeting of the Board of Education of Bloomingdale Elementary District 13 to order on Monday, November 24, 2008 in the district office at 7:34 p.m.

Roll Call
Present: Mrs. Diane Birkley, Mrs. Fina Klco, Dr. Donald Litchfield, Mr. Cary Moreth, Mrs. Linda Wojcicki, Ms. Tamara Peterson (Mr. Terence McKeown entered the meeting at 7:45 p.m.)

Absent: Mr. none

Others Present: Dr. Kim Perkins, Dr. Linda Schielke, Ms. Soma Roy, Mr. Greg Leyden, Mrs. Kathy Ogden

Consent Agenda
A motion was made by Mrs. Wojcicki and seconded by Mrs. Birkley to approve the items shown in the Consent Agenda to include the Regular and Closed Session Minutes from 10-27-08; the Approval of Bills in the Education Fund for $89,377.38, the Operations and Maintenance Fund for $77,320.48, the Debt Service Fund for $2,967.00, the Transportation Fund for $73,501.48, the Tort Fund for $100.00, Payroll (11-10-08) for $395,710.87; the Fund Balance Report as shown in F.D. 11/24/08-2; the Balance Sheet as shown in F.D. 11/24/08-3; the Revenue Report as shown in F.D. 11/24/08-4; the Expenditure Report as shown in F.D. 11/24/08-5; the Activity Report as shown in F.D. 11/24/08-6; the Resignation of Pam Franzwa, a social worker at Westfield effective 11-7-08; the Employment of Ryan Baird, a special education paraprofessional at Westfield effective 10-27-08 for a salary of $11.05 per hour, Catherine Davis, a special education paraprofessional at Westfield effective 10-29-08 for a salary of $11.05 per hour, Tricia Kress, a lunchroom supervisor substitute at DuJardin effective 11-14-08 for a salary of $11.05 per hour, Nikki Risch, a paraprofessional at DuJardin effective 10-27-08 for a salary of $11.05 per hour; and an Addendum to Extra Duty as shown in the personnel report.

Roll Call Vote

Ayes: Wojcicki, Birkley, Klco, Litchfield, Moreth, Peterson
Nays: None
Motion Carried: 6 – 0

Superintendent’s Report
The Board reviewed updates on progress made to-date towards the 2008-2009 district goals. The two goals are: 1) At least 90% of district students will meet state standards/proficiency on the March 2009 ISAT reading test and May 2009 M.A.P. reading test, and 2) Key customer satisfaction indicators on parent, community, staff and student surveys, which are below the 90% satisfaction level, will increase by 10% on the next survey. Dr. Perkins will provide the Board with additional updates in March.

Dr. Perkins distributed samples of his “blog” pages, which appear on the staff Intranet.

Citizen’s Request to Board
Dan Proctor, parent of DuJardin and Westfield students shared his views on the timetable for the exploratory programs at Westfield. He is of the opinion that the six-week rotation period should be expanded to nine weeks. Although Mr. Proctor did not stay for the Board discussion, Dr. Shielke shared that Dr. Kling is looking into what can be done with the exploratory program.

Board Reports and Requests

Board "Salutes"
The following people received a “salute” from one or more board members and/or the superintendent/assistant superintendent for their contributions to the Bloomingdale School District community:

Master Facilities Plan
A motion was made by Mrs. Birkley and seconded by Mr. McKeown to move the Master Facilities Plan topic up on the agenda. Voice Vote: all ayes

Buildings and Grounds Director Greg Leyden submitted his Facilities Master Plan, which outlines the condition of each building and their current needs, as well as those which will be required in the future. Mr. Leyden crafted a very comprehensive document describing facility needs and probable costs necessary to maintain these buildings at the “high standards” the district has. Because these costs would greatly impact the budget, it will be necessary to look for additional funding through grants, and possibly refinancing bonds. The heating/air conditioning system at DuJardin is dated and unreliable. The univents in some parts of the building require parts that are no longer available. Mr. Leyden feels the installation of a new control system would increase the air quality and run the system more efficiently. Kudos from Board President Peterson to Mr. Leyden for a “phenomenal” job done on the facilities plan.

Research & Information Data Service Contract (F.D. 11/24/08-7)
A motion was made by Dr. Litchfield and seconded by Mr. McKeown to enter into a one-year contract with ECRA Group for its research and information data service for 100 research hours at a cost of $35,000.

Roll Call Vote

Ayes: Litchfield, McKeown, Birkley, Klco, Moreth, Wojcicki, Peterson
Nays: None
Motion Carried: 7 – 0

Dr. Perkins will include updates from the research gained in his monthly Superintendent’s Report to the Board.

Intergovernmental Agreement with Village of Bloomingdale (F.D. 11/24/08-8)
A motion was made by Mrs. Wojcicki and seconded by Mr. McKeown to approve the Intergovernmental Agreement with the Village of Bloomingdale to Establish an Emergency Shelter. Voice Vote: all ayes

Second Reading of Board Policy 4:55 (F.D. 11/24/08-9)
A motion was made by Mr. Moreth and seconded by Mrs. Wojcicki to adopt Policy 4:55, Use of Credit and Procurement Cards, as shown in F.D. 11/24/08-9. Voice Vote: all ayes

Resolution Establishing and Adopting Bloomingdale School District 13 403(b) Retirement Plan (F.D. 11/24/08-10)
A motion was made by Mrs. Wojcicki and seconded by Mrs. Birkley to approve the Resolution Establishing and Adopting the 403(b) Retirement Plan as shown in F.D. 11/24/08-10.

Roll Call Vote

Ayes: Wojcicki, Birkley, Klco, Litchfield, McKeown, Moreth, Peterson
Nays: None
Motion Carried: 7 – 0

Resolution Adopting 403(b) Retirement Plan Policy Re: Vehicles/Vendors Selection/Deselection (F.D. 11/24/08-11)
A motion was made by Mrs. Birkley and seconded by Mr. McKeown to approve the policy regarding vehicles and vendors selection/deselection as shown in F.D. 11/24/08-11.

Roll Call Vote

Ayes: Birkley, McKeown, Klco, Litchfield, Moreth, Wojcicki, Peterson
Nays: None
Motion Carried: 7 – 0

Triple I Conference
Board members shared experiences during their participation in various workshops during the School Board Conference in Chicago November 21-23.
Mr. McKeown, who had attended the delegate assembly, shared legislation outcomes from various issues proposed. Members, as a whole, expressed their disappointment in general session speakers for this conference.

Tentative Tax Levy
As required by law, the district presented an estimated aggregate tax levy to the Board for its review. If the proposed equalized assessed valuation (EAV) is
calculated to be or exceed 5%, a public hearing must be held. This year, the district is projecting a 6.7% increase over last. A public hearing on the tentative tax levy will be held prior to the approval of consent agenda items at the December 15th board meeting. After the adoption of the tax levy, submittal of the Certificate of Levy is due to the County Clerk’s office by the last Tuesday in December.

First Reading of Board Policy Revisions
The Board reviewed proposed revisions to six existing policies:

A second reading and adoption will be held at the December 15th board meeting. The Board will receive a CD in January each year which will include any revisions made during the year.

Quarterly Investment Report
The Board reviewed the Quarterly Investment Report for the period ending September 30 submitted by PFM Asset Management LLC.

For Information
Informational Items Included:

Adjournment
A motion was made by Mrs. Wojcicki and seconded by Mrs. Klco to adjourn the meeting. Voice Vote: all ayes

The meeting was adjourned at 9:45 p.m.

Tamara J. Peterson, President
Linda Wojcicki, Secretary