REGULAR SCHOOL BOARD MEETING MINUTES
Monday, June 25, 2012
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Vice President Tamara Peterson called the regular meeting of the Board of Education of Bloomingdale Elementary School District 13 to order on Monday, June 25, 2012 in the district office at 7:05 p.m.

Roll Call

Present: Mrs. Diane Birkley, Mrs. Fina Klco, Mrs. Susan Lancaster, Mrs. Linda Wojcicki, Ms. Tamara Peterson (Mr. Terry McKeown entered the meeting at 8:10 p.m.)

Absent: Mr. Cary Moreth

Others Present: Dr. Kim Perkins, Dr. Amanda Belanger, Leslie Fischer, Tiffany Denning, Kathy Ogden

Audience members were welcomed.

Consent Agenda
A motion was made by Mrs. Klco and seconded by Mrs. Birkley to approve all items in the Consent Agenda which included the Minutes from the Regular and Closed Session Meetings held 5-21-12; the Approval of Bills in the Education Fund for $169,007.44, the Operations and Maintenance Fund for $95,732.63, the Transportation Fund for $90,305.10, the Tort Fund for $4,638.00, Payroll (5-25-12) in the amount of $413,153.73 and (6-10-12) in the amount of $440,310.08 as shown in F.D. 6/25/12-1; the Fund Balance Report as shown in F.D. 6/25/12-2; the Balance Sheet as shown in F.D. 6/25/12-3; the Revenue Report as shown in F.D. 6/25/12-4; the Expenditure Report as shown in F.D. 6/25/12-5; the Activity Report as shown in F.D. 6/25/12-6; the Employment of Katherine Cockerham as a 2nd grade teacher at Erickson effective 8-13-12 for a salary of $37,705.00, Cara Swanson as a special ed parapro at Erickson effective 8-13-12 for a salary of $11.12 per hour; the Resignation of Michael Bratkovich as a parapro at Westfield effective 5-30-12, Katherine Vander Vennet as a special education parapro at DuJardin effective 5-29-12, the Retirement of Sandy Chase as 1st grade teacher at DuJardin effective 5-30-12, Transfers (effective 8-13-12) for Nick Cikesh from 8th grade resource to 6th grade resource, Erin Davis from a parapro to 1st grade teacher at DuJardin, Angel Frattinger from a parapro to 2nd grade teacher at DuJardin, Jamie Knapstein from 5th grade teacher to 4th grade teacher at Erickson, Amy Kedzior from 2nd grade teacher to 3rd grade teacher at

DuJardin, Kathryn McGrane from a parapro to 5th grade teacher at DuJardin, Caryn Ocuto from 6-7th ISP teacher to 8th grade resource at Westfield, Ashley Patla from reading parapro to 1st grade teacher at Erickson; a Termination of a Westfield parapro effective 5-30-12.

Roll Call Vote

Ayes: Klco, Birkley, Lancaster, Wojcicki, Peterson
Nays: None
Motion Carried: 5 – 0

Superintendent’s Report
The Board heard the end-of-year professional development report from Dr. Amanda Belanger. Dr. Belanger shared professional development activities/program implementations that occurred during the 2011-2012 school year. Many of the activities focused on the new common core state standards.
Workshops were held throughout the summer and school year, with a number of these being led by district teachers. Dr. Belanger offered “high praise” to those individuals.

Dr. Belanger also gave a report on the ECRA Writing Assessment that was implemented this past year. State writing assessments have been affected by state budget cuts. However, the district continues to feel this is an important component and that it goes hand-in-hand in achieving reading success. So, this past year, we partnered with ECRA to implement a writing assessment for grades two through eight. Seven areas of writing were scored: Integration, Focus, Elaboration/Support , Organization, Word Choice, Sentence Fluency, and Mechanics.

Dr. Perkins shared information on our compliance with Senate Bill 7 (Education Reform Act). Changes have been made to the performance evaluation process for teachers and principals/assistant principals. The teacher evaluation has been changed to reflect a performance rating of “Excellent, “Proficient”, “Needs Improvement” and “Unsatisfactory.” Training modules for both teacher and principal evaluations are being implemented, with the first module now available. However, the implementation of the remaining modules has been delayed. It is estimated that time spent completing all modules will exceed 30 hours.

Dr. Perkins shared an update from Mark Dwyer and the playground committee. To-date, the “Playground Fun for Everyone” project has raised over $62,000.

The committee has applied for a number of grants. However, due to a delay and
length of time to process these grant applications, the committee is requesting an extension to the ground breaking until July of 2013. Dr. Perkins expressed his opinion that the Board consider using a portion of capital outlay funds to assist with this project.

Dr. Perkins shared information provided by Greg Leyden on a couple incidents which occurred recently on district property: 1) underage drinking/partying in the DuJardin parking lot, and 2) a brush fire behind Westfield which caused some damage to a couple trees and a neighbor’s bush. Also, Mr. Leyden was contacted by the Park District regarding a request to convert four to six of our parking spaces at Westfield to two handicapped spots to accommodate their new concession stand. More information is needed before we can agree to this. Lastly, Dr. Perkins gave an update on the DuJardin bathroom renovation.

Board Reports and Requests

Board "Salutes"
The following people received a "salute" from one or more board members and/or the superintendent/assistant superintendent for their contributions to the Bloomingdale School District 13 community:

Freedom of Information Act Request
Dr. Perkins reported on two FOIA requests received since the May board meeting. Dr. Moy requested copies of policies pertaining to the social and emotional development of students pursuant to the Illinois Childrens’ Mental Health Act of 2003. Mr. John Veirup, Associate Vice President of First Investors Corp. requested a list of current carriers admitted for establishing 403(b) salary reductions, a copy of our staff roster, and board approval of said vendor list. Both requests were addressed in a timely manner.

Board Meeting Schedule for 2012-2013 (F.D. 6/25/12-7)
A motion was made by Mrs. Wojcicki and seconded by Mrs. Lancaster to approve the meeting dates as shown in F.D. 6/25/12-7. Voice Vote: all ayes

Closed Session Minutes Review & Destruction of Audio Tapes (F.D. 6/25/12-8)
A motion was made by Mrs. Klco and seconded by Mrs. Lancaster to approve the opening of closed session minutes for public view per dates listed; the continued unavailability of the remaining closed session minutes; and the destruction of closed session audio tapes for the period of October 25, 2010 – January 24, 2011. Voice Vote: all ayes

End-of-Year Resolutions

Transfer of Interest (F.D. 6/25/12-9)
A motion was made by Mrs. Wojcicki and seconded by Mrs. Klco to approve the resolution for transfer of interest between accounts as shown in F.D. 6/25/12-9.

Roll Call Vote

Ayes: Wojcicki, Klco, Birkley, Lancaster, Peterson
Nays: None
Motion Carried: 5 – 0

Petty Cash (F.D. 6/25/12-10)
A motion was made by Mrs. Klco and seconded by Mrs. Wojcicki to approve the resolution on petty cash as shown in F.D. 6/25/12-10.

Roll Call Vote

Ayes: Klco, Wojcicki, Birkley, Lancaster, Peterson
Nays: None
Motion Carried: 5 – 0

Prevailing Wages (F.D. 6/25/12-11)
A motion was made by Mrs. Birkley and seconded by Mrs. Lancaster to approve the resolution pertaining to the Prevailing Wage Act in the State of Illinois as shown in F.D. 6/25/12-11.

Roll Call Vote

Ayes: Birkley, Lancaster, Klco, Wojcicki, Peterson
Nays: None
Motion Carried: 5 – 0

Designation of Person to Prepare the Budget (F.D. 6/25/12-12)
A motion was made by Mrs. Klco and seconded by Mrs. Birkley to approve the resolution to designate Adam Parisi to prepare the budget for FY2013 as shown in F.D. 6/25/12-12.

Roll Call Vote

Ayes: Klco, Birkley, Lancaster, Wojcicki, Peterson
Nays: None
Motion Carried: 5 – 0

Appointment of an Authorized Agent to Represent BSD13 in the Illinois Municipal Retirement Fund (F.D. 6/25/12-13)
A motion was made by Mrs. Klco and seconded by Mrs. Lancaster to approve the Resolution for the Appointment of an Authorized Agent to Represent Bloomingdale School District 13 in the Illinois Municipal Retirement Fund, and authorize its officers to sign it.

Roll Call Vote

Ayes: Klco, Lancaster, Birkley, Wojcicki, Peterson
Nays: None
Motion Carried: 5 – 0

Resolution to Approve Authorized Signers (F.D. 6/25/12-14)
A motion was made by Mrs. Wojcicki and seconded by Mrs. Lancaster to approve the Resolution to Approve Authorized Signers and authorize the Board President and Secretary to sign said resolution.

Roll Call Vote

Ayes: Wojcicki, Lancaster, Birkley, Klco, Peterson
Nays: None
Motion Carried: 5 – 0

Pre-authorization of July Bills (F.D. 6/25/12-15)
A motion was made by Mrs. Lancaster and seconded by Mrs. Birkley to pre-authorize the payment of July bills as necessary, and authorize the Board President to sign said memo from Janis Prehn.

Roll Call Vote

Ayes: Lancaster, Birkley, Klco, Wojcicki, Peterson
Nays: None
Motion Carried: 5 – 0

2012-2013 Administrator Salaries/Raises (F.D. 6/25/12-16)
A motion was made by Mrs. Lancaster and seconded by Mrs. Birkley to approve the Administrative Salaries for 2012-2013 as outlined in the attached spreadsheet from Mrs. Prehn.

Roll Call Vote

Ayes: Lancaster, Birkley, Klco, Wojcicki, Peterson
Nays: None
Motion Carried: 5 – 0

First & Second Reading of Policy 6:235 Revision (F.D. 6/25/12-17)
A motion was made by Mrs. Lancaster and seconded by Mrs. Birkley to waive the first and second reading of revised Board Policy 6:235, Instruction: Access to Electronic Networks, and approve it. Voice Vote: all ayes

NDSEC Articles of Agreement – IST Billing (F.D. 6/25/12-18)
A motion was made by Mrs. Birkley and seconded by Mrs. Klco to ratify the amendments to the NDSEC Joint Agreement and authorize the Board President and Secretary to sign said agreement. Voice Vote: all ayes

Mr. McKeown entered the meeting.

FY12 State Aid Update
The Board reviewed information from Mrs. Prehn that details payments received by the state towards our mandated categoricals, as well as those not yet processed.

Review FY13 Budget in Funds 1 & 5
The Board reviewed the proposed budget for the Education and Retirement Funds. We anticipate a balanced budget for FY13. A hearing on the entire proposed budget will be held at the start of the August 27th meeting.

For Information
Informational items included:

Closed Session
A motion was made by Mrs. Klco and seconded by Mrs. Lancaster to enter into closed session after a five-minute recess at 8:20 p.m. for the purpose of litigation, when an action against, affecting or on behalf of the particular body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meetings. 5ILCS 120/2(c)(11). Voice Vote: all ayes

(The Board took a 15-minute break prior to entering closed session.)

The Board returned to regular session at 9:09 p.m. Ms. Peterson thanked Dr. Perkins for his service as Superintendent since 2003.

Adjournment
A motion was made by Ms. Peterson and seconded by Mrs. Birkley to adjourn the meeting. Voice Vote: all ayes

The meeting was adjourned at 9:11 p.m.

Terry McKeown, President
Linda Wojcicki, Secretary