REGULAR SCHOOL BOARD MEETING MINUTES
Monday, June 22, 2009
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President Tamara Peterson called the regular meeting of the Board of Education of Bloomingdale Elementary District 13 to order on Monday, June 22, 2009 in the district office at 7:34 p.m.President Tamara Peterson called the regular meeting of the Board of Education of Bloomingdale Elementary District 13 to order on Monday, June 22, 2009 in the district office at 7:34 p.m.

Roll Call
Present: Mrs. Diane Birkley, Mrs. Fina Klco, Mr. Terence McKeown, Mr. Cary Moreth, Mrs. Linda Wojcicki, Ms. Tamara Peterson (Dr. Donald Litchfield entered the meeting at 7:50 p.m.)

Absent: None

Others Present: Dr. Kim Perkins, Dr. Linda Schielke, Leslie Fischer, Tiffany Denning, Jean Raimondi, Kathy Ogden

Consent Agenda
A motion was made by Mrs. Birkley and seconded by Mr. Moreth to approve the items shown in the Consent Agenda to include the regular minutes from 5-18-09; the Approval of Bills in the Education Fund for $568,394.09, Operations and Maintenance Fund for $56,207.92, Debt Service for $2,967.00, Transportation Fund for $89,137.42, Tort Fund for $6,350.00, Payroll (5-25-09) for $411,529.82 and (6-10-09) for $461,359.12 as shown in F.D. 6/22/09-1; the Fund Balance Report as shown in F.D. 6/22/09-2; the Balance Sheet as shown in F.D. 6/22/09-3; the Revenue Report as shown in F.D. 6/22/09-4; the Expenditure Report as shown in F.D. 6/22/09-5; the Activity Report as shown in F.D 6/22/09-6; the Employment of Jamie Burns as a fifth grade teacher at Erickson effective 8-17-09 for a salary of $38,368, Giuseppe DiPrizio as a summer custodian effective 6-01-09 for a salary of $9.10 per hour, a FMLA for Jennifer Doyle a special education parapro at DuJardin effective 9-7-09, a Parental Leave for Charla Treanor, a social worker at DuJardin effective 8-17-09, a FMLA for Dana Thomas, an inclusion facilitator at Erickson, effective approximately 11-20-09, a FMLA for Janeen Volkman, a first grade teacher at Erickson effective 8-17-09 and Parental Leave for Janeen Volkman effective 11-2-09; a Transfer for Jessica Maynard from a paraprofessional at Westfield to part-time PE/Wellness Teacher and part-time paraprofessional effective 8-17-09; Graham Burns, Brian Hess, and David Hess to summer custodians.

Roll Call Vote

Ayes: Birkley, Moreth, Klco, McKeown, Wojcicki, Peterson
Nays: None
Motion Carried: 6 – 0

Superintendent’s Report
Dr. Perkins shared results from the 2009 staff and student surveys. He supplied board members with charts that showed a comparison of items from the surveys administered in 2007 that had mean scores under 3.0 with the same items and scores of 2009. Most areas saw an improvement. Dr. Perkins also shared the outcomes from the focus group surveys and follow-up meetings pertaining to Westfield and DuJardin. Schools have formed student focus groups to discuss their concerns. Administrators will discuss the possibility of a three-year survey cycle at their retreat this summer.

Westfield Middle School will host a “Back to School Transition Camp” for incoming sixth grade students. The cost to the Board is solely for the paraprofessionals facilitating the “Back to School Transition Camp” who will be compensated $180 each. This program will be facilitated by district paraprofessionals who will orient students. Math problems that have been posted on the district’s website by Natalie Thompson will also help make the transition easier for incoming sixth graders.

Dr. Schielke shared her end-of-year staff development report. She highlighted many activities which included the curriculum mapping work done by all teachers, the assistance provided by the reading specialists to classroom teachers, purchase of the new reading program, after-school workshops, staff book studies, etc. Thanks to the efforts of our peer coordinators, and, in particular, Rita Jensen, our school district is now eligible to apply for status as a “state-approved teacher induction program.” Dr. Schielke shared her appreciation and thanks for the assistance of specific staff members. She also shared the welcome news that all curriculum maps have been transferred to the new software.

Dr. Schielke also shared findings from the district assessment task force (formed this year) and areas in need of constant focus: What do we want students to learn? How will we know if they have learned it? What will we do if they have not learned it? What will we do if they have already learned it? Dr. Perkins interjected that a lot has been accomplished the last four years due to the revamping of the assistant superintendent’s responsibilities. As Assistant Superintendent for Learning, Dr. Schielke is able to focus on curriculum and staff development. Dr. Schielke stated that the staff is unique, in that, everyone is eager to participate in staff development opportunities offered, and disappointed when their schedules don’t allow for participation. Dr. Litchfield suggested videotaping these sessions and making them available on the staff Intranet.

Board Reports and Requests

Board "Salutes"
The following people received a “salute” from one or more board members and/or the superintendent/assistant superintendent for their contributions to the Bloomingdale School District community:

Projects List and Proceeds Needed to Complete Them (F.D. 6/22/09-7)
A motion was made by Mrs. Wojcicki and seconded by Mrs. Klco to approve the projects list as created by Ameresco in conjunction with Mr. Leyden and Dr. Perkins and shown in F.D. 6/22/09-7.

Roll Call Vote

Ayes: Wojcicki, Klco, Birkley, Litchfield, McKeown, Moreth, Peterson
Nays: None
Motion Carried: 7 – 0

Underwriting Firm (F.D. 6/22/09-8)
A motion was made by Mr. McKeown and seconded by Mrs. Wojcicki to employ the services of R.W. Baird as an underwriter for bonds to be sold to complete the project work outlined by the Board of Education.

Roll Call Vote

Ayes: McKeown, Wojcicki, Birkley, Klco, Litchfield, Moreth Peterson
Nays: None
Motion Carried: 7 – 0

Intent to Issue Working Cash Fund Bonds (F.D. 6/22/09-9)
A motion was made by Mrs. Wojcicki and seconded by Mrs. Birkley to approve the Resolution to Issue Working Cash Fund Bonds and authorize the President and Secretary to sign said resolution.

Roll Call Vote

Ayes: Wojcicki, Birkley, Klco, Litchfield, McKeown, Moreth, Peterson
Nays: None
Motion Carried: 7 – 0

Call for a Public Hearing for Working Cash Bonds (F.D. 6/22/09-10)
A motion was made by Mrs. Klco and seconded by Mr. Moreth to hold a public hearing on the sale of working cash fund bonds on August 24, 2009, and that this hearing be preceded by the appropriate publication of notices.

Roll Call Vote

Ayes: Klco, Moreth, Birkley, Litchfield, McKeown, Wojcicki, Peterson
Nays: None
Motion Carried: 7 – 0

At the suggestion of Member Moreth, copies of all proposed projects and examples will be made available for public viewing.

RFP for Energy Saving Services (F.D. 6/22/09-11)
A motion was made by Mrs. Birkley and seconded by Mrs. Klco to approve the Resolution to Authorize a Request for Proposal for Energy Saving Services as shown in F.D. 6/22/09-11.

Roll Call Vote

Ayes: Birkley, Klco, Litchfield, McKeown, Moreth, Wojcicki, Peterson
Nays: None
Motion Carried: 7 – 0

The Request for Proposal was reviewed by Dr. Perkins, Mrs. Prehn, Mr. Leyden and the district’s attorney. Legal notices will be posted in the Illinois Procurement Journal and local newspaper by July 2.

Administrative Raises (F.D. 6/22/09-12)
A motion was made by Dr. Litchfield and seconded by Mrs. Birkley to approve the administrative raises for 2009-2010 as outlined in F.D. 6/22/09-12.

Roll Call Vote

Ayes: Litchfield, Birkley, Klco, McKeown, Moreth, Wojcicki, Peterson
Nays: None
Motion Carried: 7 – 0

Board of Education Meeting Dates (F.D. 6/22/09-13)
A motion was made by Mrs. Wojcicki and seconded by Mr. Moreth to approve the Board of Education meeting dates extending to June 2010. Voice Vote: all ayes

The Board tour of schools will be scheduled at a later date.

Closed Session Minutes Review and Destruction of Audio Tapes (F.D. 6/22/09-14)
A motion was made by Mrs. Klco and seconded by Mrs. Wojcicki to approve the continued unavailability of closed session minutes, and the destruction of closed session audio tapes for the period of January 22, 2007 – December 17, 2007. Voice Vote: all ayes

Transfer of Interest Resolution (F.D. 6/22/09-15)
A motion was made by Dr. Litchfield and seconded by Mr. Moreth to approve the resolution for transfer of interest between accounts.

Roll Call Vote

Ayes: Litchfield, Moreth, Birkley, Klco, McKeown, Wojcicki, Peterson
Nays: None
Motion Carried: 7 – 0

Petty Cash Resolution (F.D. 6/22/09-16)
A motion was made by Mrs. Wojcicki and seconded by Mrs. Birkley to approve the resolution on petty cash.

Roll Call Vote

Ayes: Wojcicki, Birkley, Klco, Litchfield, McKeown, Moreth, Peterson
Nays: None
Motion Carried: 7 – 0

Prevailing Wage Resolution (F.D. 6/22/09-17)
A motion was made by Mrs. Klco and seconded by Mrs. Wojcicki to approve the prevailing wage resolution as it pertains to the Prevailing Wage Act in the State of Illinois.

Roll Call Vote

Ayes: Klco, Wojcicki, Birkley, Litchfield, McKeown, Moreth, Peterson
Nays: None
Motion Carried: 7 – 0

Transfer of Funds Resolution (F.D. 6/22/09-18)
A motion was made by Dr. Litchfield and seconded by Mr. Moreth to approve the resolution to transfer budgeted funds as outlined by Mrs. Prehn.

Roll Call Vote

Ayes: Litchfield, Moreth, Birkley, Klco, McKeown, Wojcicki, Peterson
Nays: None
Motion Carried: 7 – 0

Designation of Person to Prepare the Budget (F.D. 6/22/09-19)
A motion was made by Mrs. Klco and seconded by Mrs. Wojcicki to designate Mrs. Prehn to prepare the budget for FY2010.

Roll Call Vote

Ayes: Klco, Wojcicki, Birkley, Litchfield, McKeown, Moreth, Peterson
Nays: None
Motion Carried: 7 – 0

Special Education Workload (F.D. 6/22/09-20)
A motion was made by Dr. Litchfield and seconded by Mrs. Birkley to approve the special education workload document as required by law. Voice Vote: all ayes

Insurance Agreement (F.D. 6/22/09-21)
A motion was made by Dr. Litchfield and seconded by Mrs. Wojcicki to approve the Insurance Agreement as shown in F.D. 6/22/09-21.

Roll Call Vote

Ayes: Litchfield, Wojcicki, Birkley, Klco, McKeown, Moreth, Peterson
Nays: None
Motion Carried: 7 – 0

NDSEC Special Education Transportation Agreement (F.D. 6/22/09-22)
A motion was made by Dr. Litchfield and seconded by Mr. McKeown to authorize the Board President to sign the NDSEC transportation agreement on behalf of District 13.

Roll Call Vote

Ayes: Litchfield, McKeown, Birkley, Klco, Moreth, Wojcicki, Peterson
Nays: None
Motion Carried: 7 – 0

Title I Funding Plan (F.D. 6/22/09-23)
A motion was made by Mrs. Wojcicki and seconded by Mrs. Birkley to approve the Title I Funding Plan as written, so as to be in compliance with Illinois State Board of Education Title I requirements. Voice Vote: all ayes

Title I dollars will be used for reading specialists’ salaries and staff development.

Review FY10 Budget in Education, Retirement, and Tort Immunity Funds
The Board discussed the final proposed budget for the education, retirement, and tort immunity funds for 2009-2010. Previously, the Board had discussed the tentative budgets for the operations, transportation, debt service, and working cash funds. At its August 24th meeting, the Board is scheduled to adopt the 2009-2010 budget which is projected to be balanced.

Quarterly Investment Report
The Board reviewed the quarterly investment report for the period ending March 31, 2009 as presented by PFM Asset Management. Interest earned for this quarter was approximately $91,000.00.

For Information
Informational items included:

Closed Session – Employment of Personnel
A motion was made by Mrs. Wojcicki and seconded by Mr. Moreth to enter into closed session at 9:50 p.m. after a brief recess for the purpose of discussing the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2(c)(1), as amended by P.A. 93-0057. Voice Vote: all ayes

The Board returned to regular session at 10:18 p.m.

Adjournment
A motion was made by Mr. McKeown and seconded by Mr. Moreth to adjourn the meeting. Voice Vote: all ayes

The meeting was adjourned at 10:19 p.m.

Tamara J. Peterson, President
Linda Wojcicki, Secretary