REGULAR SCHOOL BOARD MEETING MINUTES
Monday, April 26, 2010
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President Tamara Peterson called the regular meeting of the Board of Education of Bloomingdale Elementary District 13 to order on Monday, April 26, 2010 in the district office at 7:30 p.m.

Roll Call
Present: . Mrs. Diane Birkley, Mrs. Fina Klco, Dr. Donald Litchfield, Mr. Terence McKeown, Mr. Cary Moreth, Mrs. Linda Wojcicki, Ms. Tamara Peterson

Absent: None

Others Present: Dr. Kim Perkins, Dr. Linda Schielke, Dr. Debbie Kling, Dr. Susan Udelhofen, Heidi Weeks, Patti Edwards, Betty Uppling, Julie Atchison, Kathy Ogden

Budget Amendment Hearing
A motion was made by Dr. Litchfield and seconded by Mrs. Wojcicki to open the public hearing for the purpose of amending the 2009-2010 budget. Voice Vote: all ayes

As no one from the audience chose to comment or ask questions, a motion was made by Mr. Moreth and seconded by Mrs. Birkley to close the hearing. Voice Vote: all ayes

Consent Agenda Items
A motion was made by Mrs. Birkley and seconded by Mrs. Klco to approve the items in the Consent Agenda which included the special session and closed session minutes from 3-18-10; the regular and closed session minutes from 3-22-10; the Approval of Bills in the Education Fund for $461,388.99, the Operations and Maintenance Fund for $86,389.50, the Transportation Fund for $94,033.46, the Tort Fund for $100, Payroll (4-10-10) for $389,689.27 and (4-23-10) for $368,080.98 and shown in F.D. 4/26/10-1; the Fund Balance Report as shown in F.D. 4/26/10-2; the Balance Sheet as shown in F.D. 4/26/10-3; the Revenue Report as shown in F.D. 4/26/10-4; the Expenditure Report as shown in F.D. 4/26/10-5; and the Activity Report as shown in F.D. 4/26/10-6.

Roll Call Vote

Ayes: Birkley, Klco, Litchfield, McKeown, Moreth, Wojcicki, Peterson
Nays: None
Motion Carried: 7 - 0

Ms. Peterson noted that the closed session minutes from the March 22nd board meeting were inadvertently attached to the regular minutes that were posted for public access.

Superintendent’s Report
Dr. Perkins shared an updated State Funding Dashboard crafted by Janis Prehn which compares “expected” and “received” year-to-date monies from the state for March in the Education Fund, which unfortunately shows a deficit of $500,000 to-date.

Dr. Perkins shared information from Fred Louderman, special education coordinator, regarding a proposal for the purchase of a reading intervention program for Westfield and DuJardin.

With the aid of PowerPoint slides, Consultant Dr. Susan Udelhofen, and Westfield teachers Heidi Weeks and Patti Edwards gave a very in-depth presentation on what curriculum mapping is all about, the entire process, and where the district is at with curriculum mapping to-date. Dr. Udelhofen stated that curriculum mapping is a “twenty-first century method of documenting, analyzing and discussing the ‘taught’ curriculum”. She assured the Board that this collaborative process is aligned with state standards. Ms. Weeks and Ms. Edwards demonstrated the work being done within the district by displaying their individual maps, and how these can be viewed by colleagues and archived for new teachers. The Board was very impressed with the presentation and the work currently being done by staff.

Citizens Request to the Board
After explaining to audience members the proper protocol for addressing the Board, Ms. Peterson called on persons who had signed in and wished to make a comment. Mrs. Linda Favia and Mrs. Jenette Runge expressed their feelings regarding the proposed reclassification of a staff member. Mrs. Favia read from a prepared statement based on information she had gathered from the district’s budget and other sources. Both parents expressed their opposition to the proposed reclassification of DuJardin’s assistant principal, and offered suggestions on alternatives. Also, signatures from parents unable to attend tonight’s meeting were submitted to the Board.

Board Reports and Requests

Board "Salutes"
The following people received a “salute” from one or more board members and/or the superintendent/assistant superintendent for their contributions to the Bloomingdale School District community:

Other
Ms. Peterson thanked fellow board members for their contribution towards Spring Fling donations.

Board members shared their experiences from their attendance at the National School Board Association (NSBA) conference held in Chicago earlier this month.

Freedom of Information Act Request
Dr. Perkins shared two FOIA requests received since the March board meeting. Justin Kmitch from the Herald requested information on monthly/annual stipends to any employee or board member for the purpose of purchase/reimbursement of purchase/lease for a vehicle. (This does not apply to District 13.) The second request came from Online Data Services requesting a list of vendors used over the past 24 months, in addition to a list of companies who responded to a request for bids over the past 24 months.

Freedom of Information Act Request
Dr. Perkins shared two FOIA requests received since the March board meeting. Justin Kmitch from the Herald requested information on monthly/annual stipends to any employee or board member for the purpose of purchase/reimbursement of purchase/lease for a vehicle. (This does not apply to District 13.) The second request came from Online Data Services requesting a list of vendors used over the past 24 months, in addition to a list of companies who responded to a request for bids over the past 24 months.

Budget Amendments (F.D. 4/26/10-7)
A motion was made by Mrs. Birkley and seconded by Mr. Moreth to approve the FY10 budget amendments as presented, and authorize the Board members to sign said documents.

Roll Call Vote

Ayes: Birkley, Moreth, Klco, Litchfield, McKeown, Wojcicki, Peterson
Nays: None
Motion Carried: 7 – 0

Paper Bids (F.D. 4/26/10-8)
A motion was made by Dr. Litchfield and seconded by Mrs. Wojcicki to approve the paper bid from Midland Paper Company and shown in F.D. 4/26/10-8.

Roll Call Vote

Ayes: Litchfield, Wojcicki, Birkley, Klco, McKeown, Moreth, Peterson
Nays: None
Motion Carried: 7 – 0

Honorable Dismissal of Educational Support Personnel (F.D. 4/26/10-9)
A motion was made by Mr. McKeown and seconded by Mrs. Wojcicki to approve the honorable dismissal of the educational support personnel shown in F.D. 4/26/10-9, and authorize the President and Secretary to sign the resolutions and accompanying letters.

Roll Call Vote

Ayes: McKeown, Wojcicki, Birkley, Klco, Litchfield, Moreth, Peterson
Nays: None
Motion Carried: 7 – 0

Early Retirement Requests (F.D. 4/26/10-10)
A motion was made by Mr. Moreth and seconded by Dr. Litchfield to approve the early retirement requests for two educational support personnel, one administrator, and six teachers as outlined in F.D. 4/26/10-10.

Roll Call Vote

Ayes: Moreth, Litchfield, Birkley, Klco, McKeown, Wojcicki, Peterson
Nays: None
Motion Carried: 7 – 0

Resolutions to Honor Teachers R#15 and School Nurses R#16 (F.D. 4/26/10-11 & 12)
A motion was made by Mrs. Wojcicki and seconded by Mrs. Birkley to approve resolutions of appreciation for teachers and school nurses, and sign said resolutions. Voice Vote: all ayes

Transportation Bids (F.D. 4/26/10-13)
A motion was made by Dr. Litchfield and seconded by Mr. McKeown to approve a three-year contract with First Student as the student transportation carrier, with an option to renew for an additional two years at the conclusion of the contract as shown in F.D. 4/26/10-13.

Roll Call Vote

Ayes: Litchfield, McKeown, Birkley, Klco, Moreth, Wojcicki, Peterson
Nays: None
Motion Carried: 7 – 0

Copier Bids (F.D. 4/26/10-14)
A motion was made by Mrs. Wojcicki and seconded by Mrs. Klco to approve a three-year (or 39-month) lease agreement with Imagetec for school and office copiers as shown in F.D. 4/26/10-14.

Roll Call Vote

Ayes: Wojcicki, Klco, Birkley, Litchfield, McKeown, Moreth, Peterson
Nays: None
Motion Carried: 7 – 0

Resolution to Move Funds from Working Cash Fund to Education Fund R#17 (F.D. 4/26/10-15)
A motion was made by Mr. Moreth and seconded by Mrs. Wojcicki to adopt the Resolution Abating the Working Cash Fund of School District Number 13, DuPage County, Illinois, and to order a public hearing be held for the purpose of transferring $2,505,000 from the Educational Fund to the Operations and Maintenance Fund as shown in F.D. 4/26/10-15.

Roll Call Vote

Ayes: Moreth, Wojcicki, Birkley, Klco, Litchfield, McKeown, Peterson
Nays: None
Motion Carried: 7 – 0

Member Moreth presented the resolution, and this was read by title by the Board clerk/secretary.

Middle School Concert Band and Choral Trip to St. Louis (F.D. 4/26/10-16)
A motion was made by Mrs. Birkley and seconded by Mrs. Wojcicki to approve the planned concert band and concert choir field trip to St. Louis, Missouri scheduled for April 30-May 2, 2010. Voice Vote: all ayes

Resolution for Terms of Office R#18 (F.D. 4/26/10-17)
A motion was made by Dr. Litchfield and seconded by Mr. Moreth to adopt the Resolution for Terms of Office for board members, and authorize the Board President and Secretary to sign said resolution as shown in F.D. 4/26/10-17. Voice Vote: all ayes

Offices of President, Vice President, and Secretary shall each serve for a term of one year from April to April.

Election of Officers
A motion was made by Dr. Litchfield and seconded by Mrs. Birkley to nominate Tamara Peterson for Board President. Voice Vote: all ayes

Ms. Peterson was elected President of the Board by acclamation.

A motion was made by Dr. Litchfield and seconded by Mrs. Klco to nominate Terence McKeown for Board Vice President. Voice Vote: all ayes

Mr. McKeown was elected Vice President of the Board by acclamation.

A motion was made by Dr. Litchfield and seconded by Mrs. Birkley to nominate Linda Wojcicki for Board Secretary. Voice Vote: all ayes

Mrs. Wojcicki was elected Secretary of the Board by acclamation.

Presidential appointments were made as follows: Mrs. Klco will continue as the district’s representative to B.I.G, with Mr. Moreth serving as alternate. Mrs. Wojcicki will continue as the board’s liaison to CHARACTER COUNTS! and the Education Foundation. Mrs. Birkley will again serve as the board’s representative on LEND. And, Dr. Litchfield will continue to serve as the board’s representative on NDSEC.

First Reading of Board Policies
A first reading was held to discuss changes/additions to three Board policies: Policy 5:20 – Workplace Harassment Prohibited, Policy 5:122 – Tutoring Ethics, and Policy 7:340 – Student Records. The Board held a lengthy discussion on the addition of Policy 5:122. This policy addresses liability issues related to tutoring sessions being held in district facilities, and fees charged for services.

Other
Ms. Peterson shared a timeline for the superintendent’s evaluation. Dr. Perkins will submit his self-evaluation at the May board meeting.

For Information
Informational items included:

Closed Session
A motion was made at 10:35 p.m. by Mr. Moreth and seconded by Mrs. Klco to enter into closed session after a brief recess for the purpose of discussing collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2); and to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the district or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2(c)(1), as amended by P.A. 93-0057

Roll Call Vote

Ayes: Moreth, Klco, Birkley, Litchfield, McKeown, Wojcicki, Peterson
Nays: None
Motion Carried: 7 – 0

The Board returned to regular session at 11:29 p.m.

Adjournment
A motion was made by Dr. Litchfield and seconded by Mrs. Birkley to adjourn the meeting. Voice Vote: all ayes

The meeting was adjourned at 11:30 p.m.

Tamara J. Peterson, President
Linda Wojcicki, Secretary