REGULAR SCHOOL BOARD MEETING MINUTES
Monday, April 22, 2013
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President Terry McKeown called the regular meeting of the Board of Education in Bloomingdale Elementary School District 13 to order on Monday, April 22, 2013 in the district office at 7:00 p.m.

Roll Call
Present: Mrs. Diane Birkley, Mrs. Fina Klco, Mrs. Susan Lancaster, Mr. Cary Moreth, Ms. Tamara Peterson, Mr. Terry McKeown

Absent: Mrs. Linda Wojcicki

Others Present: Dr. Jon Bartelt, Dr. Amanda Belanger, Adam Parisi, Heidi Weeks, Sean Weeks, Ryan Weeks, Connor Weeks, Amanda Vreeland, Stefan Larsson, Kim Larsson, Thomas Larsson, Emma Larsson, Patti Edwards, Al Sparks, Natalie Thompson, Deyana Matt, Mariela Siegert, Carol Ehrhardt, Peggy Schmuldt, Heather Grover-Ferris, Jon Perry, Michelle DeConcilis, Leslie Stavnem, Vaishali Shah, Amit Patel, Kristen Novotny, Julie Atchison, Greg Leyden, Sally Litt, Mandy Higgins, Shana Abraham, Sahil Patel, Colin Kirkham, Kathy Ogden

Amendment to Agenda
A motion was made by Ms. Peterson and seconded by Mr. Moreth to amend the meeting agenda to reflect a cancellation of the scheduled closed session.

Roll Call Vote

Ayes: Peterson, Moreth, Birkley, Klco, Lancaster, McKeown
Nays: None
Motion Carried: 6 – 0

Consent Agenda
A motion was made by Ms. Peterson and seconded by Mrs. Klco to approve the items in the Consent Agenda which included the Minutes from the Regular and Closed Session meetings held 3-18-13; the Approval of Bills in the Education Fun for $313,674.48, the Operations and Maintenance Fund for $72,681.75, the Transportation Fund for $79,535.68, Payroll (3-25-13) for $391,236.52 and (4-10-13) for $397,247.49 as shown in F.D. 4/22/13-1; the Fund Balance Report as shown in F.D. 4/22/13-2; the Balance Sheet as shown in F.D. 4/22/13-3; the Revenue Report as shown in F.D. 4/22/13-4; the Expenditure Report as shown in F.D. 4/22/13-5; the Activity Report as shown in F.D. 4/22/13-6; the Employment of Stefan Larsson as principal at Westfield effective 7-1-13 for a salary of $98,000, Jenny Naujalis as a substitute paraprofessional at Erickson effective 4-1-13 for a salary of $11.12; the Resignation of Jessica Carter as a paraprofessional at Erickson effective 3-20-13; a FMLA for Elaine Alex as a special education teacher for a term of 8-12-13 thru 10-21-13, Sick Leave for Susan Conway as an Erickson teacher for a term of 3-11-13 thru 3-15-13, a FMLA for Lauren McDonald as a reading specialist at Westfield for a term of 8-12-13 thru 9-9-13; a Transfer for Heidi Weeks from an 8th grade teacher to assistant principal at Westfield effective 8-1-13, Extra Duty for Angel Frattinger for spring chorus.

Roll Call Vote

Ayes: Peterson, Klco, Birkley, Lancaster, Moreth, McKeown
Nays: None
Motion Carried: 6 – 0

Superintendent’s Report
The Board will hold its special meeting to canvass the results of the April 9th election and to reorganize, as is required by law, on May 1st beginning at 6:00 p.m. At this time, the Oath of Office will be administered to newly elected board members, as well as an election of officers held to serve one-year terms.

School librarians Mariela Siegert, Peggy Schmuldt, and Heather Grover-Ferris gave a review on the District’s library program, which included cost figures on books purchased, checked in and out, processed and catalogued throughout the year. Westfield students Shana Abraham, Sahil Patel, and Colin Kirkham were in attendance and assisted in the presentation, each giving a summary of activities they participate in.

Dr. Bartelt gave an update on progress made towards the “Playground Fun for Everyone” project. The April 6th fundraiser, Hollywood Nights, was a huge success raising over $30,000. Earlier this month, Dr. Bartelt made a presentation to the Bloomingdale Park District regarding the project, and is hopeful they will agree to make a donation as well. Once the amount of this donation is announced, Dr. Bartelt will assemble all the data and address the Board regarding its funding of the remainder of the playground project. Dr. Bartelt expressed his appreciation to members of the PTO and committee for all their past fundraising efforts.

Dr. Belanger shared information on the proposed parent and community surveys administered online this year. The survey submission window has been extended one week to enable receipt of additional responses from both groups. Dr. Bartelt indicated that more advance communication regarding the surveys may be needed in the future. There was some concern expressed regarding accessibility to the survey online.

Dr. Bartelt shared information regarding the proposed move of the Early Childhood program from DuJardin to Erickson next school year. Due to numbers received through Child Find, it will be necessary to open a third section of the program. Erickson School has adequate space available to accommodate this move. The proposal would include the hiring of an additional Early Childhood teacher and paraprofessional for the third session. The certified teacher would also serve as a half-time kindergarten teacher.

Board Reports and Requests

Board "Salutes"
The following people received a “salute” from one or more board members and/or the superintendent/assistant superintendent for their contributions to the Bloomingdale School District 13 community:

Freedom of Information Act Request
Dr. Bartelt reported that one FOIA request had been received since the last meeting. Ms. Lise Ulrich from Research Choices, LLC out of Austin, Texas, requested information regarding RFPs for an ESCO Partner for an Energy Performance Contracting Proposal. Mrs. Ogden responded to Ms. Ulrich’s request in a timely manner, and the appropriate copying fees were charged.

Authorize Approval of Electrical Supply Agreement (F.D. 4/22/13-7)
A motion was made by Ms. Peterson and seconded by Mrs. Klco to authorize the Superintendent to execute a two (2) year agreement for electricity to be supplied beginning in December 2014 at a fixed rate NOT TO EXCEED .04165 per KWh.

Roll Call Vote

Ayes: Peterson, Klco, Birkley, Lancaster, Moreth, McKeown
Nays: None
Motion Carried: 6 – 0

Authorize Approval of Performance Contract with Energy Systems Group (F.D. 4/22/13-8)
A motion was made by Mr. Moreth and seconded by Ms. Peterson to authorize the Superintendent to sign a contract in the amount of $53,600 with Energy Systems Group to provide the District with lighting retrofits in the gymnasiums at Westfield and Erickson Schools.

Roll Call Vote

Ayes: Moreth, Peterson, Birkley, Klco, Lancaster, McKeown
Nays: None
Motion Carried: 6 – 0

Retirement Enhancement Requests (F.D. 4/22/13-9)
A motion was made by Ms. Peterson and seconded by Mrs. Klco to approve the retirement enhancement requests as outlined and shown in F.D. 4/22/13-9.

Roll Call Vote

Ayes: Peterson, Klco, Birkley, Lancaster, Moreth, McKeown
Nays: None
Motion Carried: 6 – 0

Amend 2012-2013 School Calendar (F.D. 4/22/13-10)
A motion was made by Mrs. Birkley and seconded by Ms. Peterson to approve the amended 2012-2013 school calendar as presented. Voice Vote: all ayes

The last day of school for students in Early Childhood through seventh grade is May 24.

Resolutions of Appreciation for Teachers, PTOs, Secretaries, and School Nurses (F.D. 4/22/13-11, 12, 13, &14)
A motion was made by Mrs. Lancaster and seconded by Ms. Peterson to approve the Resolutions of Appreciation, and sign said resolutions as presented. Voice Vote: all ayes

Amend AP 4:140, AP1 7:60, and Board Policy 5:250 and 5:330 (F.D. 4/22/13-15)
A motion was made by Ms. Peterson and seconded by Mrs. Klco to waive the second reading and adopt the Board Policy and Administrative Procedures as presented.

Roll Call Vote:

Ayes: Peterson, Klco, Birkley, Lancaster, Moreth, McKeown
Nays: None
Motion Carried: 6 – 0

Approve New Administrative Procedures 5:250 (F.D. 4/22/13-16)
A motion was made by Mr. Moreth and seconded by Ms. Peterson to waive the second reading and approve new AP 5:250 (Workers Compensation Leave) as presented.

Roll Call Vote

Ayes: Moreth, Peterson, Birkley, Klco, Lancaster, McKeown
Nays: None
Motion Carried: 6 – 0

Honorable Dismissal of Educational Support Personnel (F.D. 4/22/13-17)
A motion was made by Mrs. Klco and seconded by Mr. Moreth to approve the honorable dismissal of two educational support personnel.

Roll Call Vote

Ayes: Klco, Moreth, Birkley, Lancaster, Peterson, McKeown
Nays: None
Motion Carried: 6 – 0

Capital Outlay Purchase Planning
The Board reviewed the list of proposed capital outlay equipment and technology purchases for 2013-2014. Items listed as priority I items will be purchased, and once we have a clearer picture of what the financial situation looks like, priority II items will be considered for purchase as well. Mrs. Klco inquired about possible technology equipment leasing in lieu of purchasing the equipment. Copier Cost Savings

Mr. Parisi reported on the recent purchase of new copiers throughout the District. He recently increased our inventory from 10 copiers to 22 smaller copiers which have been placed in different areas throughout each school and District Office. Mr. Parisi purchased a combination of black & white copiers and smaller color versions. District-wide training on copier usage will be offered on Friday, May 3.

Marklund Parking Lot
Dr. Bartelt shared information regarding communication held between himself, Greg Leyden, and Marklund School’s CEO Gilbert Fonger. Mr. Fonger is proposing the purchase of one-half acre of District land for Marklund Home. The land in question is located at the rear of the field behind DuJardin School. Marklund intends to use this additional land to expand its parking lot. Estimates of appraisals to deem the property’s worth will be performed. Marklund’s proposal, which includes a map of this area, is available for Board perusal.

Topic(s) for Future Agendas
Mrs. Birkley suggested the Board participate in a book study amongst themselves. Dr. Bartelt will find an appropriate book in consultation with members of the Board.

For Information
Informational items included:

Adjournment
A motion was made by Ms. Peterson and seconded by Mr. Moreth to adjourn the meeting. Voice Vote: all ayes

The meeting was adjourned at 8:15 p.m.

Terry McKeown, President
Linda Wojcicki, Secretary