Monday, March 18, 2013
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Secretary Linda Wojcicki called the regular meeting of the Board of Education in Bloomingdale Elementary School District 13 to order on Monday, March 18, 2013 in the district office at 7:00 p.m.

Roll Call
Present: Mrs. Diane Birkley, Mrs. Fina Klco, Mr. Cary Moreth, Ms. Tamara Peterson, Mrs. Linda Wojcicki

Absent: Mrs. Susan Lancaster, Mr. Terry McKeown

Others Present: Dr. Jon Bartelt, Dr. Amanda Belanger, Adam Parisi, Jeremy Custer, Pam Gruzynski, Leah Mirante, Greg Leyden, Julie Frerichs, Melody Vroman, Deyana Matt, Heidi Weeks, Kathy Ogden

Consent Agenda
A motion was made by Ms. Peterson and seconded by Mrs. Klco to approve the items in the Consent Agenda which included the Minutes from the Regular Meeting held 2-25-13; the Approval of Bills in the Education Fund for $55,976.56, the Operations and Maintenance Fund for $39,794.44, the Transportation Fund for $64,025.88, the Tort Fund for $24,491.80, Payroll (3-10-13) for $396,542.01 as shown in F.D. 3/18/13-1; the Fund Balance Report as shown in F.D. 3/18/13-2; the Balance Sheet as shown in F.D. 3/18/13-3; the Revenue Report as shown in F.D. 3/18/13-4; the Expenditure Report as shown in F.D. 3/18/13-5; the Activity Report as shown in F.D. 3/18/13-6; the Employment of Lindsey Robinson as a paraprofessional at Erickson effective 3-11-13 for a salary of $11.12/hr., Victoria Svazas as a paraprofessional at Westfield effective 3-7-13 for a salary of $11.12/hr.; the Resignation of Erin Davis as a teacher at DuJardin effective 5-24-13, Michelle Grandinetti as a paraprofessional at Erickson effective 2-28-13, Amy Kedzior as a teacher at DuJardin effective 5-30-13, Nicole Urso as a paraprofessional at Westfield effective 3-7-13; a Sick Leave request for Heather Grover-Farris for a term of 3-5-13 thru 3-15-13.

Roll Call Vote

Ayes: Peterson, Klco, Birkley, Moreth, Wojcicki
Nays: None
Motion Carried: 5– 0

Dr. Bartelt introduced Patrick Haugens, who was in attendance with his wife, Meredith, as Dr. Markgraf’s replacement as Principal of Erickson School for the 2013-2014 school year.

Superintendent’s Report
Dr. Belanger reviewed activities from the March 1st institute day. A variety of sessions were held which included integrating technology and common core strategies using the Understanding by Design (UbD) planning process. The sessions were run internally by 30 staff members. In addition, one Westfield 8th grade student presented a session on “How to Use WeVideo.”

Dr. Belanger shared information regarding the new survey process being used for community members and parents. In lieu of the District’s prior practice of mailing surveys out to these two stakeholder groups, ECRA Group will conduct an online survey. Notification will be sent to residents/parents with instructions on how to complete the questionnaire. Online survey access will be available on April 2 and remain open until April 16.

Dr. Bartelt gave an update on the principal and assistant principal search for Westfield. Three candidates for Westfield principal were invited back on March 14 to interview with student, parent, faculty, and administrator groups. On March 21, two candidates will return for a final interview with Dr. Bartelt and be given a tour of Westfield facilities. It is Dr. Bartelt’s intent to finalize a contract with one of these two candidates. Today, information regarding the availability of the assistant principal position at Westfield was sent out. Dr. Bartelt will announce both the new Westfield principal and assistant principal at the April board meeting.

Dr. Bartelt reiterated comments made by Mr. Parisi at the February board meeting regarding enrollment and staffing projections for FY2014. He indicated that although there are staff retirements expected at the end of this school year, it will not be necessary to have a reduction in staffing levels for 2013-2014. Staffing levels will remain the same, although there may be a shift in grade levels. However, a vacated position in the Human Resource department due to a retirement will not be filled.

Mrs. Gruzynski and Mrs. Mirante presented a summary of the District’s accelerated learning program as part of Dr. Bartelt’s “program review.” Three to five percent of students in each grade level participate in the accelerated program.

Citizen’s Request to Board
Mr. Jeremy Custer, Chief of Staff for Senator Tom Cullerton was in the audience and briefly addressed the Board. He invited questions regarding current legislative issues. Mr. Custer accepted on behalf of Senator Cullerton, Dr. Bartelt’s invitation to take a tour of the District’s schools, and encouraged board members to contact the Senator’s office with any questions or concerns.

Board Reports and Requests

Board "Salutes"
The following people received a "salute" from one or more board members and/or the superintendent/assistant superintendent for their contributions to the Bloomingdale School District 13 community:

Second and Third Year Teacher Renewals/Tenure Recommendations (F.D. 3/18/13-7)
A motion was made by Mr. Moreth and seconded by Mrs. Klco to approve the re-employment of teachers recommended for second and third year contracts, as well as teachers eligible for tenure as shown in F.D. 3/18/13-7.

Roll Call Vote

Ayes: Moreth, Klco, Birkley, Peterson, Wojcicki
Nays: None
Motion Carried: 5 – 0

2013-2014 Building Projects (F.D. 3/18/13-8)
A motion was made by Ms. Peterson and seconded by Mrs. Klco to approve building projects within the 2013-2014 budget up to $415,600 as shown in F.D. 3/18/13-8.

Roll Call Vote

Ayes: Peterson, Klco, Birkley, Moreth, Wojcicki
Nays: None
Motion Carried: 5 – 0

Performance Contracting Recommendation (F.D. 3/18/13-9)
A motion was made by Mr. Moreth and seconded by Mrs. Birkley to authorize the Superintendent to sign a letter of intent with Energy Systems Group to provide energy conservation solutions for the District that will meet or exceed the total cost of any proposed projects, as presented. Voice Vote: all ayes

Capital Outlay Purchase Planning
Dr. Bartelt shared issues that arose last year from bid letting for some items ordered. A number of classroom desks did not arrive until early fall, and the quality of other items was not to the District’s satisfaction. Items requested that will exceed $25,000 will still go out for bid, per the Illinois School Code. Mr. Parisi will provide the entire list of capital outlay purchases for the April board meeting.

Amend Administrative Procedures 4:140, AP1 7:60, Board policies 5:250, 5:330
The Board held a first reading of Administrative Procedures 4:140 (Waiver of Student Fees), AP1 7:60 (Establishing Student Residency), and Board Policies 5:250 and 5:330 (Worker’s Compensation Leave).

New Administrative Procedure 5:250
Dr. Bartelt reviewed a draft of the proposed Administrative Procedure 5:250 which covers workers’ compensation leaves. He explained the two options available to staff covered under the procedure.

After a concern was raised by Mrs. Klco regarding the school calendar posted online, Dr. Bartelt explained that the current calendar will be amended at the next meeting once non-usage of snow days is factored in.

For Information
Informational items included:

Closed Session – Collective Negotiations
A motion was made by Mr. Moreth and seconded by Ms. Peterson to enter into closed session at 8:11 p.m. after a five-minute break for the purpose of collective bargaining matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5ILCS 120/2(c)(2).

Roll Call Vote

Ayes: Moreth, Peterson, Birkley, Klco, Wojcicki
Nays: None
Motion Carried: 5 – 0

The Board returned to regular session at 8:37 p.m.

A motion was made by Ms. Peterson and seconded by Mrs. Birkley to adjourn the meeting. Voice Vote: all ayes

The meeting was adjourned at 8:38 p.m.

Terry McKeown, President
Linda Wojcicki, Secretary